Client
Central Electoral Commission (CEC) of the Republic of Moldova
Project Objective
To design, develop, and deploy a centralized digital register of all electoral officials engaged in electoral processes—covering both permanent staff and temporary personnel hired for election events (e.g., voting day, counting, logistics, supervision).
The system aimed to:
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Digitize the management of electoral officials’ profiles and roles
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Enable planning and deployment of personnel during elections
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Track training and certification status
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Ensure transparency, traceability, and compliance with legal norms
Key Features
1. Electoral Officials Profiles
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Centralized database of individuals eligible to serve in electoral roles
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Includes personal data, ID numbers, political affiliation (if required), past service history
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Role-based tagging (e.g., Section President, Secretary, Observer, Trainer, Logistician)
2. Assignment to Voting Sections
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Role assignment by region/district/section
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Bulk import/export functionality for large-scale elections
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Integration with e-Day system to sync operational data (e.g., section status, hours)
3. Training & Certification
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Tracking of completed training sessions and certifications
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Scheduling of upcoming training with SMS/email notifications
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Upload of attendance lists and training results
4. Availability & Conflict Checks
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Officials declare availability windows
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Automated conflict detection (double-booking, prior violations, affiliations)
5. Monitoring & Reporting
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Real-time dashboard for personnel deployment by region and role
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Exportable reports for legal or audit needs
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Integration with SAISE for centralized election administration reporting
6. Access Control & Audit
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Multi-role access (CEC central, DECs, electoral councils, HR teams)
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Audit trail of updates to official records
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Permission management per administrative unit
Technology Stack
Layer Technology
Frontend Angular / React
Backend ASP.NET Core
Database PostgreSQL / MS SQL Server
Integration SAISE, e-Day, National ID Registry
Security MPass Authentication + Role-based Access
Hosting MCloud (State Data Center)
Implementation Phases
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Needs Assessment & Legal Mapping
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Mapping official types and selection processes
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Legal compliance with Moldova’s Electoral Code
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System Architecture & Data Model Design
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Unified profile schema for all electoral official types
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Validation rules for conflicting roles
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Development & Testing
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Agile iterations with feedback from CEC and regional DECs
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Pilot testing during off-cycle elections
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Deployment & Training
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National rollout in waves
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Help desk and field support for local electoral councils
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Results & Impact
Metric Result
Officials onboarded in 2023 25,000+
Assignment efficiency Reduced manual errors by 90%
Transparency Full traceability of recruitment and assignments
Training coverage visibility Improved oversight and targeting of future sessions
Integration with SAISE Seamless coordination with electoral IT subsystems
Legal compliance Fully aligned with Moldova’s Electoral Code
Conclusion
The Electoral Officials Register marks a significant modernization of Moldova’s electoral administration infrastructure. It improves operational control, planning, and transparency—ensuring that electoral personnel are well-trained, properly assigned, and traceable at every stage of the democratic process.
