Office Manager & Financial Assistant

Office Manager/Financial Assistant is responsible for the efficient functioning of the office through a range of administrative, financial and managerial tasks. The Office Manager & Financial Assistant will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.

 

Administrative Responsibilities:

  • Draft and maintain the administrative documents and registers (orders, protocols, letters, power of attorney etc.), 
  • Obtain administrative certificates, licenses & permits, inclusive liaise with external auditors in order to obtain ISO certificates; 
  • Draw up various reports or situations required by the management 
  • Organizing teambuilding and events 
  • Drafting HR documentation (SSM, IRM19, hiring, leaves, resigning etc) 
  • Monitor and maintain office supplies, as well as communal services and office lease 
  • Make travel arrangements 
  • Support employees and address queries regarding office management issues 
  • Ensuring maintaining of cleanliness, office fit-out and arrangement 
  • Planning budgets for equipment acquisition 
  • Performing purchases: identify suppliers, manage contract and price negotiations with office vendors, service providers and office lease 
  • Maintaining inventory and warranty records register, Performing Inventory; Monitoring technical condition and inventory availability 
  • Ensuring equipment repair and maintenance, drafting the documents of goods returns, and monitoring the entire process until we receive the repaired/substituted item in the office 
  • Implementing and maintaining procedures/office administrative systems

 

Accounting Responsibilities: 

  • Prepare the delivery invoices; maintaining sales ledger; monitoring the schedule of deliveries and their repayment of receivables; 
  • Process the procurement invoices and maintain the purchase ledger; 
  • Reconciliations for debtors, creditors, 
  • Keep accounting records of assets, inventory 
  • Execute cash and bank operations.

 

Requirements: 

  • Qualified in accounting, finance or related discipline 
  • Minimum of 1-years post qualification experience 
  • Strong analytical and communication skills 
  • Team management skills 
  • Highly motivated, with a commercial focus 
  • Team-oriented with good attention to detail

 

Benefits:

  • High-tech and fast-growing international environment; 
  • Competitive salary and multi-level bonus system; 
  • Multiple career development opportunities; 
  • Skills development and continuous learning (coaching, training, certifications, conferences); 
  • Performance management system on the cutting edge of HR trends; 
  • Flexible hours, family time and team buildings; 
  • Downtown office with chill-out areas. 

 

If you are interested, please submit your CV to hr@indrivo.com stating the position for which you are applying in the subject line.

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